From First Conversation to Final Departure
Four stages, in the same order every time. The detail changes completely; the method does not.
The Process
Four Stages, One Method.
The detail changes completely from one family to the next. The order it happens in does not.
- 01
Conversation
Before anything is designed, we need to understand the trip you are actually trying to have.
We ask about the group and its structure, the dates, the occasion, where you are drawn to and why, the kind of property you picture, how you like to eat, how you keep things religiously, the level of service you expect, and roughly what you are prepared to invest.
Some of these questions are more useful than they sound. The ages of the children shape the itinerary more than the destination does. How you feel about a mashgiach in the house changes the whole culinary plan. A sense of the investment you have in mind helps us shape the right proposal.
- 02
Concept
We come back with a direction - not a day-by-day itinerary.
The concept sets out the destination and region, the property or yacht we would pursue, the style of the experience, the culinary approach, the staffing shape, an itinerary framework and a preliminary scope.
We do not build a complete custom itinerary before a formal engagement. Producing one properly takes weeks of supplier work, and a document produced for free is a document nobody has verified. What we will do is show you clearly what the journey would be and what it would take.
- 03
Production
Once engaged, the work begins - and most of it happens before you have packed.
Properties and yachts contracted. Chefs, sous chefs and pastry engaged. Mashgichim confirmed. Kitchen or galley surveyed, kashered and equipped. Provisioning routes established and long-lead items shipped. Transport, guides, instructors, activities, rentals and local suppliers contracted. Shabbat and Yom Tov requirements built in. Guest logistics managed where there is a guest list.
This is the invisible part of the job, and it is the part that determines whether the visible part works.
- 04
On Location
A KCT producer is there, running the program, so that you are not.
This is the single clearest difference between us and a travel planner. Somebody from KCT is on the ground, managing the team, handling what changes, absorbing the problems, and keeping the family out of the operations of their own holiday.
You should never be the person calling the driver, chasing the supplier or deciding what happens when the weather turns. That is what we are for.
Engagement
This Is a Production Service.
We do not publish pricing, because no two programs are comparable. We are happy to be completely clear about how an engagement is structured.
- 01
Planning or production retainer
Engaged at the point the work begins. It reflects the design and coordination effort, which is substantial and front-loaded.
- 02
Management fee
Based on the scope and overall budget of the program. Agreed in writing before production starts.
- 03
Culinary & staffing services
Quoted separately from production - the brigade, the mashgiach, the service team, the kitchen build and the provisioning operation.
- 04
Direct expenses
Properties, charters, transport, suppliers and provisioning, passed through directly or on transparent agreed terms.
Fit
Whether We Are the Right Team.
We would rather establish this in the first conversation than the fourth.
What we are built for
- Private families and groups traveling on their own terms
- Multi-generational trips where the logistics are genuinely complex
- Occasions with a religious dimension that has to be right
- Destinations where the kosher supply chain has to be built
- Clients who would rather engage one accountable team than five vendors
What we are not
- Public group departures and shared programs for private journeys (our hosted KCT Editions are the exception)
- Hotel Pesach programs
- Booking a single restaurant table or a one-night private dinner
- Free itinerary planning to be taken elsewhere and executed
- Anything where the budget cannot support the operation described
What the four stages mean in practice
The order never changes, which is what lets the detail change completely from one family to the next. A conversation comes first because the ages of the children, the way a family keeps Shabbat and the honest investment range shape a journey more than the destination does. A concept follows as a direction rather than a finished itinerary, because a document produced for free is a document nobody has verified.
Production is the long, invisible part of the work. It is when properties and yachts are contracted, chefs and mashgichim are confirmed, the kitchen or galley is surveyed and kashered, provisioning routes are set and long lead items are shipped. On location, a KCT producer runs the program so that the family does not have to.
Read each part in more detail: how an engagement and its fees are structured, who KCT is built for and who it is not, and what happens on location.
Questions we hear first
Do you publish prices?
Not for private journeys, because no two programs are comparable. We are clear about how an engagement is structured: a planning or production retainer, a management fee, culinary and staffing services quoted separately, and direct expenses. See engagement and fees. For our hosted KCT Editions, the published prices are on the Edition pricing page.
Will you build a full itinerary before we engage you?
We come back with a concept, which sets out the destination and region, the property or yacht we would pursue, the style of the experience, the culinary approach, the staffing shape, an itinerary framework and a preliminary scope. We do not build a complete custom itinerary before a formal engagement.
Who is on location during the journey?
A KCT producer is on the ground, managing the team, handling what changes and keeping the family out of the operations of their own holiday.
Begin a conversation
Tell Avicam where you would like to go and who is traveling. We discuss honestly whether KCT is the right team, and how an engagement would be structured. We reply as soon as we can.